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	"created_at": "2026-04-06T00:10:52.479006Z",
	"updated_at": "2026-04-10T13:12:20.655859Z",
	"deleted_at": null,
	"sha1_hash": "522360dba716a5450eeb7df01520ac70e6053267",
	"title": "Manage email messages by using rules in Outlook",
	"llm_title": "",
	"authors": "",
	"file_creation_date": "0001-01-01T00:00:00Z",
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	"plain_text": "Manage email messages by using rules in Outlook\r\nArchived: 2026-04-05 20:08:19 UTC\r\nNotes: \r\nIf the steps under this New Outlook tab don't work, you may not be using new Outlook for Windows yet.\r\nSelect the Classic Outlook tab and follow those steps instead.\r\nCurrently, new Outlook does not support rules for managing third-party accounts like Gmail, Yahoo, and\r\niCloud. To set up rules for these accounts, please configure them through the respective email service\r\nproviders.\r\nIn new Outlook, you have the option to:\r\nCreate a rule | Edit a rule | Delete a rule | Set rule order | Run rules | Disable rules\r\nCreate an inbox rule for new Outlook for Windows\r\nRules are applied to incoming messages and can be created from any folder.\r\n1. To quickly create a rule that moves all email from a specific sender or a set of senders to a folder, right-click a message in your message list that you want to create a rule for, hover over Rules and then select\r\nCreate rule.\r\n2. Choose the folder where you want all messages from that sender or set of senders to be moved, and then\r\nselect OK.\r\n3. After selecting OK, the rule will be applied to all incoming messages.\r\nIf you'd like to do more than just move the message from a specific sender or set of senders to a folder, select\r\nMore options. The rules settings menu will open.\r\nhttps://support.microsoft.com/en-us/office/manage-email-messages-by-using-rules-c24f5dea-9465-4df4-ad17-a50704d66c59\r\nPage 1 of 3\n\nEvery rule needs at least three things: a name, a condition, and an action. Rules can also contain exceptions\r\nto conditions. You can add multiple conditions, actions, and exceptions at each step by choosing Add a\r\ncondition, Add an action, and Add an exception.\r\nIf you don't want any more rules to run after this one does, select the Stop processing more rules check\r\nbox. For more information, see Stop processing more rules in Outlook.\r\nPress Save to create your rule or Discard to cancel rule creation.\r\nEdit an inbox rule in new Outlook for Windows\r\n1. At the top of the page, select Settings .\r\n2. Select Mail \u003e Rules.\r\n3. In the rule you want to edit, select .\r\n4. Press Save to save your edited rule.\r\nNote: Some rules created in classic Outlook can't be processed by new Outlook because they are client-side rules.\r\nTo fix a rule that was migrated from classic Outlook, create a new rule to replace it.\r\nDelete an inbox rule in new Outlook for Windows\r\n1. At the top of the page, select Settings .\r\n2. Select Mail \u003e Rules.\r\n3. In the rule you want to delete, select .\r\nTip: If you just want to turn the rule off for a while, select the toggle next to the rule.\r\nSet the order in which inbox rules are applied to incoming messages in new Outlook for Windows\r\nhttps://support.microsoft.com/en-us/office/manage-email-messages-by-using-rules-c24f5dea-9465-4df4-ad17-a50704d66c59\r\nPage 2 of 3\n\nInbox rules are applied to incoming messages based on the order they're in within the Inbox rules list. You can\r\narrange the order in which the rules you create are applied to messages coming into your inbox.\r\n1. At the top of the page, select Settings .\r\n2. Select Mail \u003e Rules.\r\n3. Select a rule, and then use the Up arrow or Down arrow to change the order in which the rule is applied to\r\nincoming messages.\r\nRun inbox rules on existing messages in new Outlook for Windows\r\nBy default, an inbox rule runs on incoming messages after you've created the rule. To run a rule on existing\r\nmessages:\r\n1. At the top of the page, select Settings .\r\n2. Select Mail \u003e Rules.\r\n3. Select next to the rule you want to run.\r\nDisable and enable rules in new Outlook for Windows\r\nIf you'd like to temporarily pause, or suspend, a rule from operating and you don't want to delete it, consider\r\ndisabling the rule. To disable or enable a rule:\r\n1. At the top of the page, select Settings .\r\n2. Select Mail \u003e Rules.\r\n3. Use the toggle next to the rule name to disable or enable the rule.\r\nSource: https://support.microsoft.com/en-us/office/manage-email-messages-by-using-rules-c24f5dea-9465-4df4-ad17-a50704d66c59\r\nhttps://support.microsoft.com/en-us/office/manage-email-messages-by-using-rules-c24f5dea-9465-4df4-ad17-a50704d66c59\r\nPage 3 of 3",
	"extraction_quality": 1,
	"language": "EN",
	"sources": [
		"MITRE"
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	"references": [
		"https://support.microsoft.com/en-us/office/manage-email-messages-by-using-rules-c24f5dea-9465-4df4-ad17-a50704d66c59"
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